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CORPORATE BYLAWS OF THE
ARTICLE I NAME
The name of this corporate body is Kansas City Kansas Baptist Association (a not-for-profit corporation). References herein to "Association" will be to this corporate body.
The purpose of this Association will be to extend the Kingdom of our Lord Jesus
Christ by:
Sec. 1 Providing a means of cooperative effort by the churches in the areas of missions, evangelism, education, stewardship, and community ministries.
Sec. 2 Promoting a fellowship of the churches, and encouraging unity in faith and practice.
Sec. 3 Aiding
in the establishment of new churches, missions, and other ministries.
ARTICLE III SUBSIDIARY
BOARDS
The Association may establish from time to
time such subsidiary boards, as it deems appropriate. Directors of such subsidiary boards will be elected by the
Association and may be dismissed by the Association. The Executive Director of Missions shall serve such subsidiary
boards as secretary-treasurer.
ARTICLE IV MEETINGS
Sec. 1 The
Association will meet annually in the Fall.
The Fall meeting of the Association will be the annual meeting of the
corporation and will serve as final authority of the Association.
Sec. 2 The
Executive Board may call a meeting of the Association at any time. All churches in the Association must be
notified at least two (2) weeks in advance.
Sec. 3 At
the annual meeting and all called meetings of the Association, each church will
be entitled to three (3) messengers for the first 50 resident members, and one
(1) messenger for each additional 50 resident members. No church will have more than twelve (12)
messengers. Additionally, each
church-type mission will be entitled to one (1) messenger in addition to any
messengers authorized for the sponsoring church. ▲The Executive Board will be
responsible for certifying messengers to the Annual Meeting.
Sec. 4 Quorum
- Those messengers present for the annual meeting constitute a quorum. Representation from twenty-five percent
(25%) of the churches is required for all called meetings of the Association.
Sec. 1 This
Association will be composed of such Baptist churches that subscribe to these
bylaws and ▲(any) the Baptist Faith and Message adopted by the
Southern Baptist Convention in 1963 or 1998.
Sec. 2 Any
church desiring membership in the Association
will be at least one year old as a mission or a church, and give evidence of
soundness of faith and practice.
Application for membership will be made in the form of a petitionary
letter and presented to the ▲ (Executive
Board) Administrative Work Group
at least one month prior to the annual meeting of the Association. They may be admitted upon recommendation of
the ▲ (Executive Board) Administrative Work Group
and by three-fourths majority votes of the messengers present and voting.
Sec. 3 Every
church is an autonomous body. Any
church desiring to terminate its membership with this Association will notify
the Association in writing and provide the Association a copy of the minutes of
the business meeting in which such action was taken. The Association may vote to
withdraw fellowship from any church it deems scripturally unsound in faith and
in practice. Upon recommendation from
the▲ (Executive Board), Administrative Work Group the Association, in its
annual meeting, may vote to remove the church from membership. A three-fourths majority of the messengers
present and voting is necessary for removal.
Sec. 4 Participation is the basis for membership in the Association. Participation includes the submission of an Annual Church Profile and attendance of messengers at the annual meeting of the Association. Participating churches are expected to give a minimum of $300 annually to the budget of the Association. Mission churches will be considered with their sponsoring church.
If a church ceases to participate in the Association, the E.D.O.M and ▲ (Executive Board) Administrative Work Group are charged with
seeking to reactivate such a church through a dialogue with its
leadership. Continuing
non-participation may be grounds for withdrawal of fellowship.
Sec. 5 In
situations where messengers from a church are contested, the
matter will be referred to the ▲ (Executive
Board) Administrative Work Group
of the Executive Board for recommendation.
Sec. 1 The
officers of this Association will be: Moderator, Moderator-elect, Clerk,
Assistant Clerk, and Executive Director of Missions/ Treasurer.
The corporate officers of this Association
will be:
Chief Executive Officer: Executive Director/Treasurer
President: Moderator
Vice-President: Moderator-elect
Secretary: Clerk
Assistant Secretary: Assistant Clerk
Sec. 2 All
officers, except the Executive Director/Treasurer and the Clerk, will be
nominated, by the Administrative Work Group,
▲ (and) approved by the Executive Board, and elected by
the Association. The Administrative Assistant of the Executive Director of
Missions will serve as Clerk of the Association. The Moderator, Moderator-elect, Assistant Clerk, and Treasurer
will be presented for confirmation during the annual meeting for a one-year
term effective immediately. No person
will serve successive terms as Moderator or Moderator-elect. If the office of Moderator is vacated, the
Moderator-elect will immediately become Moderator and the Executive Board will
elect new Moderator-elect. The
Executive Board will elect replacements for all other vacancies of officers.
Sec. 3 The
duties of the officers are as follows:
Moderator Preside
at all meetings of the Association and of the
Executive Board. ; chair the work of the Administrative Work Group. The Moderator or his designee will serve on
all subunits of the Association.
Moderator-Elect Act in Moderator's absence or at his request; serve as
Moderator the following year. ; chair the work of the
Services to Churches Work Group
Clerk Take
minutes; keep official records
Asst. Clerk Assist
Clerk as needed
Treasurer Review
financial records; make financial reports to the Executive Board and Association; serve on
Administrative Work Group
These officers will be responsible for all official and legal transactions authorized by the Association, and for all matters related to the day-to-day operations. This may include, but is not limited to, signing legal documents, entering into contracts and the authority to act for the Association in lawsuits.
Sec. 4 The following will be authorized to sign checks:
Moderator, Moderator-elect, and the Executive
Director/Treasurer. The Association may elect additional person (s) to sign
checks. Any two (2) of the ▲ (authorized signers) four (4) are
required for each check. These persons
will be bonded (revised 11-9-04).
Sec. 1 Function. The Executive Board will function for the Association between annual meetings. ▲Specifically, the Executive Board will:
1.
Approve
an Annual Budget for the Association and present it for
approval
at the Annual Associational Meeting.
2.
Serve
in an advisory capacity, as needed, for the Executive Director in Associational
Staff personnel related issues.
3.
As
necessary, recommend changes for the By-laws of the Association to the Annual
Meeting of the Association.
4.
Serve
as the Search Committee for a new Executive Director in the event of a vacancy.
Sec. 2 Organization. The Executive Board will be composed of at
least ▲(ten)
thirty-three and not more than ▲(fifteen) sixty-three members. Two members will be the Moderator,
Moderator-elect. The other members will
be nominated by the participating churches (as outlined in Article VII, Sec. 5)
and the Administrative Work Group▲ (Executive Board) to be elected by the
Association.
It will be the responsibility of the ▲(Executive
Board) Administrative Work Group
to propose the number of persons and the length of each nominee’s term.
Sec.
3 Terms. The regular length of service will be three-year rotating
terms. No Board member may succeed
himself/herself after having served at least two years. Any Board member who misses two consecutive
Board meetings, without adequate excuse, will be considered to have resigned
and will be replaced. When a member
resigns, the ▲(Executive Board) Administrative Work Group will first seek a
nominee from the same participating church to fulfill the unexpired term. If such a nominee cannot be found the ▲ (Executive Board) shall be free to
select from other participating churches as needed in order to maintain a
minimum of ten members. Per work group.
When resignations occur between annual sessions the Executive Board
shall elect the replacement.
Sec. 4 Composition. Members of the Board will be elected from all
the churches following the process described in section 5 below. No congregation may have more than two
elected members (exclusive of officers elected by the Association
serving on the Board at any point in time.
However, each church that submits a nominee shall have at least one person on the Board. The Clerk will maintain a record reflecting
the historical make-up of the Executive Board by Church. The ▲(Executive
Board) Administrative Work Group
will seek to include church staff and laity, as well as both men and women.
Sec. 5 Process. The process for nomination of Executive
Board Members will be as follows: In July each year the Executive
Director/Treasurer shall write the churches inviting them to
nominate up to two persons who are willing to serve a three-year term to
represent their church. All nominations
received by August 15 will be considered by the ▲(Executive
Board) Administrative Work Group
as they prepare a slate of nominees to be presented to the Fall Annual
Meeting. If there are not a sufficient
number of nominees from the churches, the ▲
(Executive Board) Administrative
Work Group may either reduce the number (in no case shall it be
reduced below ▲ (ten) thirty-three persons) or propose other nominees
to fill out the Board.
Sec.
6 The full
Executive Board will have at least ▲(two) one regular meeting(s)
annually, as scheduled in the Associational calendar, printed as a part of such
and approved by the Executive Board.
All other meetings of the Executive Board
will be termed called meetings. They
may be called by the Moderator, or by two (2) of the officers, by notifying the
members of the Executive Board in writing at least two (2) weeks in advance.
Sec. 7 Rapid
Response. The moderator or two of the
officers can poll any
Work Group or the full Board by mail, e-mail, facsimile, or
similar electronic communication equipment to ascertain the will of the group
on any emergency action (see Quorum below).
Such action will then be entered in the minutes of the subsequent
full Board meeting to give permanent record of the decision.
Sec. 8 Quorum. Sixty percent (60%) of the elected Board
members will constitute a quorum at any meeting or poll.
Sec. 9 ▲(Sub) Work Groups. ▲The Executive
Board may appoint task forces, work groups, teams, for a specific purpose as
needed to assist the Executive Board and Association for planning, special
studies, and special projects. The
Executive Board must approve any actions of any sub groups. Each member of the Executive Board will serve on one of three
work groups: Missions, Services to
Churches, and Administrative. The
Moderator in consultation with the Executive Director will designate the work
group on which each new Executive Board member will serve prior to the first
meeting of the Board. In the interest
of continuity, it is anticipated that this assignment to the work group will be
for the entire term. The work groups
and their responsibilities will be as indicated in the appropriate article
below, and shall have authority to act on behalf of the Executive Board within
these and budgetary limitations. Prior
to each meeting of the full Executive Board, each work group will provide
a written report of actions to the staff liaison to be presented to the Executive
Board.
1. Meetings.
Meeting dates of the Work Groups
shall be determined by each work
group. All meetings of each Work group and of the full Executive Board shall
be open to anyone from the participating churches to attend, unless there is a
need to call an Executive Session to discuss a sensitive issue (such as a
personnel issue.)
2. Agenda Process. Any
church desiring to place an item on the agenda of ▲ (the Executive Board) any work group shall present that item in writing
at the Association’s office to be considered at the next meeting of the appropriate work group. (?)
Sec. 1 The Missions
Work Group will be chaired by a member designated by the Moderator, in
consultation with the E. D.O.M. He will
chair the work group for the year the Moderator serves. Staff liaison for this work group will be
the E.D.O.M.
Sec. 2 The Missions
Work Group will:
1. Relate
to the establishment and encouragement of new churches, both Anglo and ethnic.
1.
Establish
priorities for new church sites and correlate these with the Baptist Foundation
of Kansas City.
3. Determine the
need of and arrange opportunities for Partnership Missions with other entities.
4. Provide the
structure for involvement and interaction with other Southern Baptist Agencies
within the Metropolitan Kansas City area.
5. Aid in
providing financial assistance for mission work from KNCSB and NAMB.
6. Establish
necessary task forces to accomplish special projects.
ARTICLE IX SERVICES
TO CHURCHES WORK GROUP
Sec. 1 The Services
to Churches Work Group will be chaired by a member designated by the Moderator,
in consultation with the E.D.O.M. He
will chair the work group for the year the Moderator serves (revised
11-12-02). The staff liaison for
this work group shall be the Director of Church Services.
Sec. 2 The primary function
of this work group will be to provide assistance to the churches in their
accomplishment of ongoing ministry services.
Specifically, the Services to Churches Work Group will:
1. Prepare a
calendar of events for the ensuing year and present it to the Executive Board
for approval,
2. Work with
Program Leaders to set goals, and evaluate progress toward goals,
3. Recommend to
the Executive Board a slate of volunteers to lead the ongoing program
ministries of the Association.
4. Establish
necessary task forces to accomplish special projects.
5. Promote events
and emphases in the calendar of events.
6.
Plan the program for the annual meeting of
the Association.
ARTICLE X ADMINISTRATIVE
WORK GROUP
Sec. 1 The Administrative
Work Group will be chaired by the Moderator.
The staff liaison for this work group shall be the E.D.O.M.
Sec. 2 The primary
function of this work group will be to provide for the ongoing administration
of the Association. Specifically, the
Administrative Work Group will:
1.
Serve
as the personnel committee for the Association.
2.
Prepare
an annual budget for the Association and present it for approval to the
Association at the annual meeting.
After adoption of the budget, ensure that it is expended appropriately
and in good order.
3.
As
necessary, recommend changes in the Bylaws of the Association to the annual
meeting of the Association.
4.
Be
responsible for maintaining the Policy and Procedure Manual which will include,
but not be limited to, the following:
1.
A
detailed description of the function, duties and membership of any standing
committees of the Association.
(b) Personnel
policies including duties, salaries and benefits.
As necessary, recommend changes in the Policy and Procedure Manual
to the full Executive Board.
i.Be
responsible for certifying messengers to the annual meeting.
ii.Receive
Petitionary letters and making recommendations to the annual meeting about the
same.
iii.Deal
with any problems related to the relationship of a particular church with the
Association, including the matter of participation (Article V, Section 4).
iv.Work
with the E.D.O.M. to provide strategic planning for the future of the
Association and its work.
v.Nominate
the members of the Executive Board, Moderator, Moderator-elect, and Treasurer
10. Establish
necessary task forces to accomplish special projects.
Sec. 1 All designated gifts must be given to standing accounts or be approved by the Executive Board as to their designated purpose.
ARTICLE XII AMENDMENTS
Sec. 1 Upon recommendation of the Executive Board, these bylaws may be amended in the annual meeting of the Association or a meeting of the Association called by the Executive Board for that purpose. A two-thirds majority vote of the messengers present and voting will be required. The amendment will become effective immediately.
Sec. 2 The proposed amendment must:
1. Be ▲(available)
printed in the official publication of the
Association at least 30 days prior to consideration by the Executive
Board.
2. Be sent by ▲(electric communication and/or) letter to each Executive Board member, and
3. Be presented to the Clerk and be
available to each messenger present at the annual meeting prior to its public reading.
Sec. 3 The Association will be governed by the
current edition of Robert’s Rules
of Order in all matters of parliamentary procedure.